Ultimate Guide For Using Google Drive On Mac With Voice Over

Google Drive Guidelines With Apple VoiceOver.

Before starting with guidelines let's discuss something basic about google drive.

Get started with Google Drive, free of charge, and have all your files within reach from any smartphone, tablet or computer. All your files in Drive – like your videos, photos and documents – are backed up safely so that you can’t lose them. Easily invite others to view, edit or leave comments on any of your files or folders. in addition google drive also offers you 15 gb of storage space. which can help you to easily store your data. With Drive, you can:

• View documents, PDFs, photos, videos and more.
• Search for files by name and content.
• Share files and folders easily with others.
• Set sharing permission to view, comment or edit.
• Access recent files quickly.
• See file details and activity.
• Enable viewing of files offline.

Google Drive with VoiceOver.

This step-by-step guide offers some basic lessons of Google Drive for VoiceOver users, including:

• Getting Started.
• Navigation Panel.
• File List.
• Actions Menu.
• Adding a star.
• Moving a file to a new folder.
• Searching for a file or folder.
• Sorting files and folders.
• Sharing a file or folder.
• Uploading a new file.
• Creating new folders.
• Deleting files and folders.
• Restoring files and folders.
• Advance sharing.

Google Drive Steps With VoiceOver.

This step by step guide offers introduction to some of the basic key components of google drive with voiceOver for basic users

Getting Started

1. Open the Google Chrome web browser.
2. Toggle QuickNav off: Press the left and right arrow keys at the same time.
3. Access the address bar (Command ⌘ + L).
4. Type

Navigation Panel

1. Move computer focus to the navigation panel: Press the "g" key, then the "n" key.
2. Navigate the panel: Use the up and down arrows to select from My Drive, Shared With Me, Recent, Starred, or Trash.
3. Press enter on the selection (My Drive, Incoming, etc.).
4. If your “My Drive” has folders, you can press right arrow to locate the folder you are looking for prior to pressing enter. This will take you directly to the desired folder location.

File List.

1. Go to the list of files: Press the "g" key, then the "L" key.
2. The "v" key toggles between grid and list views. The list view is easiest to navigate using up and down arrow keys.
3. Use up or down arrows to navigate files.

Actions Menu.

Press the "a" key to opens the actions menu. The actions menu is an easy way to access almost all the tasks that need to be done with a file or folder. The menu includes:

• Preview.
• Open with (submenu).
• Share (dialog box).
• Get link (dialog box).
• Move to (dialog box).
• Add star.
• Rename (dialog box).
• make a copy.
• Download and.
• Remove.

The next step that I would recommend is to perform some of the actions and navigate some of the dialog boxes.

Adding a star.

1. Select a file. Press "a" to open the Actions menu.
2. Navigate using down arrow to "Add star." Press Enter.
3. Press "g", then "n" to go to the navigation pane.
4. Navigate using down arrow to "Starred". Press Enter.
5. Press "g", then "L" to go to the list of files.
6. Press down arrow to ensure that the file you starred is in the list.

Moving a file to a new folder

Note: If the file is in a shared folder, it will be removed from the shared folder and put in the newly created folder. The people with whom the document is shared will no longer be able to see the document.

1. Navigate to My Drive.
2. Searching for a file or folder.
3. Sorting files and folder.
4. Sharing a file or folder:
5. Creating new folders.
6. >
7. Deleting files and folders:
8. Restoring deleted files and folders:
9. Advanced Sharing.

There are a variety of options that you can select for sharing documents. Prior to reviewing this section, locate a file or folder with which you want to practice.

Set level of access (who has access to your file or folder)

Share with specific people (similar to the Sharing a File or Folder section above).

1. Select a file. Press "a" to open the Actions menu.
2. Navigate using down arrow to "Move to..." Press Enter.
3. A dialog box opens. Navigate the dialog box using Tab (forward) and Shift+Tab (backward). Navigate forward using Tab to "Create Folder". Press Spacebar to activate the button.
4. Type the name of the folder (e.g. "Songs"). Press Enter.
5. The focus should be on the "Move" button, but you can use Tab then Shift+Tab to make sure. When the focus is on the "Move" button, press Spacebar.
   1. Press "g", then "n" to go to the navigation pane.
   2. Press enter on My Drive.
   3. Press “g”, then “L” to access the file list.
   4. Use the down or up arrows to locate the new folder.
   5. Press enter to open the new folder. Ensure the document has been moved to that folder.
   1. Press the forward slash key (/) to go to the Search edit box.
   2. Type the search term and press Enter.
   3. The computer focus will be on the list of files and folders that match your search terms. Use the arrow keys to browse through the list.
   4. You can use the Actions key (a) or press Enter to open the file or folder.
   1. This task gives you the ability to change how files are sorted, giving you different ways to navigate them.
   2. Press the Sort key (r).
   3. Use the down or up arrow keys to move through the menu. To determine how files are sorted, listen for “checked” or “not checked” as you navigate through the following options:
   • Last modified.
   • Last edited by me.
   • Last opened by me.
   • Name.
   • Press “Enter” to select an option from the list. Your focus returns to the files and folders list for navigation.
   1. Locate and ensure computer focus is on the selected file or folder.
   2. Press “a” to open the Actions menu.
   3. Press the down arrow until you hear “Share…”.
   4. Press Enter to open the “Share with others” dialog box.
   5. The computer focus should be in the text edit box where you type the email address of the person to whom you want to send the file. It may benefit new users to press Tab to navigate the dialog box until VoiceOver reads “Enter names or email addresses… selected edit text”.
   6. Type in the email address of the person with whom you wish to share the file. Press Tab.
   7. Type the next email address, if you wish to share the file or folder with more than one person. Press Tab.
   8. Indicate the access level for the people with whom you are sharing the file or folder. Press Spacebar, then use the Up or Down Arrow keys to select either “Can edit,” “Can comment,” or “Can view.” Press Enter when you have selected one of the three choices. Then, press Tab.
   9. You are given the option of adding a note to the person or people with whom you are sharing the file. Type a note, if you want, and then press Tab.
   10. You are given the option of notifying people via email. To clear or mark the checkbox, press Spacebar. Then, press Tab. If you uncheck the box, any note you typed will not be sent.
   11. Your computer focus should be on the “Send” button. To send the share invitation, press Spacebar.
   12. If you would like to cancel the share invitation, press Tab again to the “Cancel” button and press Spacebar.
   13. There is an option at the end of the dialog box for Advanced Sharing, which will be covered below.
   1. Access My Drive using the Navigation Pane: press “g”, then “n”.
   2. Create a new folder: Press Shift + f.
   3. The New Folder dialog box opens. Focus should be on the text edit box, and the text “Untitled folder” is highlighted.
   4. Type the name of your new folder.
   5. Tab to the “Create” button. Press Spacebar.
   6. I have found that pressing “c” to access the “New” button is not accessible with VoiceOver (or JAWS). Google still includes that in its instructions for creating a new folder this way:
   7. Down Arrow to “Folder,” press Enter (screenreader does not read)
   8. Name Folder” dialog box opens. Type name of new folder.
   9. Tab to “Create” button. Press Spacebar.
   10. New folder is created.
   1. Locate the file or folder you wish to delete.
   2. Press "a" to open the Actions menu.
   3. Navigate using down arrow to "Remove.” Press Enter.
   1. Go to the Navigation Pane: Press “g”, then “n”.
   2. Navigate to Trash using down arrow. Press enter.
   3. Focus should move to the file list in the Trash folder. If not, press “g”, then “L”.
   4. Navigate to the file or folder you would like to restore.
   5. Press "a" to open the Actions menu.
   6. Navigate to “Restore” using down arrow, then press enter.
   1. Press “a” to open the Actions menu.
   2. Down arrow to Share menu item. Press enter.
   3. Tab to the “Advanced” link. Press enter. The “Sharing settings” dialog box should open.
   4. The focus will be in a text edit box with the link to the file highlighted, so the screenreader will begin reading the entire link. If you don’t want to listen to this, press Control to stop the screenreader from reading.
   5. The link that is highlighted can be copied for sharing in a document or an email. However, the file will only be accessible based on the level of security you give it.
   • Tab once to “Who has access.
   • Press enter to access the Link sharing dialog box.
   • Press tab to access the selected radio button. Most files begin with link sharing off, so VoiceOver will say “Shared with specific people, selected, radio.
   • Press up or down arrows to select a different level of sharing. The levels are as follows:
   • On - Public on the web (anyone on the Internet can find and access the file or folder with no sign-in required).
   • On - Anyone with the link (anyone who has the link can access the file with no sign-in required).
   • On - Institution (if you are a member of an institution, like a school, this selection will read the name of the institution; with this selection, anyone at your institution can find and access the file).
   • On - Institution with link (if you are a member of an institution, with this selection, anyone at your institution who has the link can access the file).
   • Off - Specific people (you select people with whom to share the file; this is the default selection).
   • Tab to the “Save” or “Cancel” button. Press spacebar to select.
   • Tab to “Enter names or email addresses.
   • Type the email address of the person with whom you would like to share the file or folder. Press enter.
   • Type the next email address, if you wish to share the file or folder with more than one person. Press Tab.
   • Indicate the access level for the people with whom you are sharing the file or folder. Press Spacebar, then use the Up or Down Arrow keys to select either “Can edit,” “Can comment,” or “Can view.” Press Enter when you have selected one of the three choices.
   • Tab to the “Notify people via email” checkbox. Leave the box checked if you want the people with whom you are sharing a file to get an email about it.
   • Tab to the “Add message” link. Press enter to include an optional message in the email.
   • Tab to the “Send a copy to myself” checkbox. Select this checkbox if you would like to have a copy of the message sent to your email.
   • Tab to the “Send” button. Press spacebar to send.
   • Other options:
   • Tab to “Cancel” button. Press cancel to get out of the dialog box and return to My Drive without sharing. You can also press Escape.
   • Tab to the “Prevent editors from changing access and adding new people” checkbox. Checking this box prevents people to whom you have given edit access from changing other people’s access or sharing the document for new people to edit.